GENERAL TERMS AND CONDITIONS

The company that owns and manages the website https://idscanner.ro/ is S.C CONNECTIONS CONSULT S.A., registered at the Commercial Register under no. J40/11864/06.07.2005, with CUI RO 17753763, in the following “COMPANY”.

To access and use this website, you confirm that you have read, understood, and accepted the terms and conditions mentioned here. We recommend reading them carefully. The Company reserves the right to modify these provisions, whenever it deems necessary or useful, without any other prior notice.

These terms and conditions also refer to the following terms, which also apply to the use of our website:

• Cookie Policy https://idscanner.ro/politica-de-cookie-uri/
• Privacy Policy https://idscanner.ro/privacy-policy/

Please ensure that you have read and understood all information regarding the use of our website.

The content of this site may not be reproduced, republished, copied, translated, or modified in any way, in any form, in full or in part, without the express prior permission of COMPANY.

All copyrights and intellectual property rights in trademarks, service marks, logos, and all other materials displayed on this site belong to the COMPANY. The content on this website is protected by the provisions of Law No 8/1996 on copyright and related rights. It is forbidden to reproduce, publish, or disseminate the materials of this site without the prior written consent of the COMPANY. Any copyright infringement will entitle us to restrict your use of the site, without affecting the Company’s rights to claim damages for any harm caused.

In case of violation of these terms and conditions by users/customers, COMPANY can take any legal action deemed necessary to recover damages, and for its protection can block any user’s access to this site.

Browsing our website is free of charge.

The company cannot be held liable for any damage, direct or indirect, caused by the use by users/customers or other persons of this website and the information contained therein, or any other damage, omissions, errors, malfunctions, interruptions in operation, or any other similar factors.

The General Terms and Conditions (hereinafter referred to as ” TCG “) regulate the relationship between the COMPANY and its users/customers, and the rules on the contract concluded at distance (art. 1186 Civil Code) between the users/customers and the COMPANY are applicable, supplemented by the specific provisions on the processing of personal data and those specific to the cookie policy, the legal provisions in force, including the specific law on consumer protection.

APPLICABILITY OF GENERAL TERMS AND CONDITIONS

The TCG forms the legal framework governing the relationship between the Company and the User and/or the Customer holding the User Account of the ID Scanner Software.

The General Terms and Conditions are standard terms for general and repeated use and are not to be negotiated individually with the User/Customer.

RIGHTS AND OBLIGATIONS OF THE PARTIES

ID Scanner is a software solution provided by Connections Consult S.A. aimed at legal entities, allowing the user to scan the image of an ID card (other identity documents – passport, birth certificate, etc. – are excluded) and to extract in an editable format (form) the data it contains (e.g. a hotel using a check-in software can fill in the identity data of its guests much faster and easier). The accuracy of the extracted data is given by the clarity of the pictures, and digital copies used for extraction.

COMPANY cannot be held responsible for the configuration of the access and use settings of our website by you, this is your sole responsibility. We recommend the use of your own virus protection software.

If you access the services of the Sanner ID application by purchasing a subscription, thereby becoming a customer of the COMPANY, you are entitled to receive, upon request, on paper or other support, the current version of the Company’s General Terms and Conditions, exclusively concerning the Scanner ID application.

The COMPANY reserves the right to modify these General Terms and Conditions, in entirety or part, whenever it deems necessary, without any obligation to notify the CUSTOMER of the changes. The CUSTOMER is solely responsible for checking the updated versions of these TCGs.

USER CUSTOMER RESPONSIBILITIES

THE CUSTOMER is solely responsible for safeguarding their user account information on our website. We recommend that you keep your account login information completely secure and do not disclose this information and data to any third party.

For the added protection of our users, if login details are entered incorrectly 3 (three) consecutive times, COMPANY reserves the right to lock the respective user account and send you an email to help you unlock your user account securely.

We reserve the right to deactivate any user account at any time if in our opinion you have not complied with any of the provisions of these Terms of Use of the Site.

The COMPANY will not store in any way the data extracted from the ID cards, neither in its demo mode nor in the final module. The CUSTOMER is solely and fully responsible for the protection of personal data to which it has access through the use of the application.

If you purchase a subscription to IDScanner, please note that it is subject to the rules of the remote contract and the terms and conditions set out herein are fully applicable. The contract periods for which a license may be purchased are described below as follows:

– subscription contract concluded for one calendar month, with automatic extension for the same initial contractual period, i.e. the contract is automatically extended for one calendar month if the subscriber does not request termination of the contract by giving at least 30 days’ notice before termination takes effect.

– subscription-type contract concluded for 12 calendar months with automatic extension for the same initial contractual period, i.e. the contract shall be automatically extended by 12 calendar months if the subscriber does not request termination by giving notice at least 30 days before the termination takes effect.

The contract period shall start from the date of payment of the corresponding invoice issued by the COMPANY. The date of payment is the date on which the COMPANY’s bank account, indicated on the invoice, has been credited with the amount for the services purchased.

Please note that once the contract is concluded, COMPANY does not refund users the money related to the number of unused scans, and the number of remaining scans is not carried over from one year to the next.

Regardless of the contractual option that the customer makes, if the customer notifies the intention to terminate the contract following the above terms, the COMPANY will maintain the service active until the actual termination of the contract, the CUSTOMER having the obligation to pay the counter-value of the services.

PROCESSING OF PERSONAL DATA

As ID Scanner is an application dedicated to legal entities, the processing of personal data exclusively concerns the contact data of the company using the application.

S.C. CONNECTIONS CONSULT S.A. acts as an operator concerning this information. As a controller, we collect, process, and store this personal data under the provisions of the EU Regulation 2016/679, under maximum security conditions.

The data that we will process is the first and last name of the contact person within the user company, email address, and telephone number. Personal data is collected only for the purpose of creating the user account in the application and issuing the tax invoice for the purchased services.

We process your personal data lawfully and in accordance with the provisions of the EU Regulation 2016/679 on the following grounds:

YOUR CONSENT – expressing your consent to the processing of personal data given when registering on our website for the use of the IDScanner application, per Article 6 para. (1) lit.a of Regulation EU 2016/679.

CONTRACT IMPLEMENTATION – in order to be able to provide our services, by registering on our website you agree to the Terms and Conditions required for the use of the IDScanner application, per the provisions of Art. 6 para. (1) lit. b of EU Regulation 2016/679.

COMPLIANCE WITH LEGAL OBLIGATIONS OF THE OPERATOR – per the provisions of Art. 6 para. (1) lit. C, the processing of personal data is necessary in order to fulfill certain legal obligations incumbent on us as OPERATOR.

LEGITIMATE INTEREST – in certain situations, we process your personal data in order to protect our legitimate interest, as OPERATOR, or that of third parties, for example, maintaining the security of our services or improving them, preventing fraud, etc., unless your legitimate rights or interests prevail, per Art. 6 (1) lit. F of the EU Regulation 2016/679.

The COMPANY will not transfer collected personal data to third parties, except to the extent that such transfer is a legal obligation.

Your personal data is kept for as long as the client you represent holds an IDScanner user account until it is deleted.

Also, from the date of termination of the contractual relationship between both parties, the Company is obliged to keep your personal data for a period of 5 years, in accordance with the provisions of Law 129/2019 on preventing and combating money laundering and terrorist financing.

When the collected data is no longer needed, no longer required to be kept or the legal retention period has expired, your personal data will be deleted/destroyed by an appropriate method ensuring its irrecoverability.

PROCESSING OF PERSONAL DATA

The COMPANY acts as OPERATOR in relation to the personal data of the representatives of legal entities that acquire the status of CLIENT, user of the application. As OPERATOR, we collect, process, and store your personal data in accordance with the provisions of the EU Regulation 2016/679, under maximum security conditions.

We process personal data lawfully and in accordance with the provisions of the EU Regulation 2016/679 on the following grounds:

CONSENT – expressing consent to the processing of personal data granted upon registration on our website in order to use the services of the ID Scanner application, in accordance with Article 6 para. (1) lit. a of EU Regulation 2016/679.

CONTRACT IMPLEMENTATION – in order to be able to provide our services, by registering on our website you agree to the Terms and Conditions required for the use of the IDScanner application, per the provisions of Art. 6 para. (1) lit. b of EU Regulation 2016/679.

COMPLIANCE WITH LEGAL OBLIGATIONS OF THE OPERATOR – per the provisions of Art. 6 para. (1) lit. C, the processing of personal data is necessary in order to fulfill certain legal obligations incumbent on us as OPERATOR.

LEGITIMATE INTEREST in certain situations, we process your personal data in order to protect our legitimate interest, as OPERATOR, or that of third parties, for example, maintaining the security of our services or improving them, preventing fraud, etc., unless your legitimate rights or interests prevail, per Art. 6 (1) lit. F of the EU Regulation 2016/679.

COMPANY stores your personal data on a secure server.

Our company has taken all technical and organizational measures to ensure that personal data is processed under conditions of maximum security and confidentiality and to ensure an adequate level of protection for the data you provide us with.

Technical measures are put in place in particular to prevent any unauthorized or unlawful processing or loss of personal data.

Please note that you are solely responsible for the confidentiality of the passwords you use to access the IDScanner app. Please do not share this password with anyone. The company is not liable for any damage caused by the way you have kept your account, password, and data/documents used through the application confidential.

THE RIGHTS OF THE DATA SUBJECT

The right to access your personal data – You may at any time request a copy of your personal data that we hold. If you wish to obtain a copy of this data, please send a request to gdpr@connectionsconsult.ro.

Right to rectify your personal data – You have the right to obtain, without undue delay, rectification of the personal data you have provided to us. To the extent that the data provided is inaccurate, incomplete, or requires amendment, please make a request to this effect to gdpr@connectionsconsult.ro.

Right to erasure of your personal data – You have the right to request the erasure of your personal data if one of the following reasons applies:

1. a) the personal data provided are no longer necessary for the purposes for which they were processed or collected;
2. a) the personal data provided are no longer necessary for the purposes for which they were processed or collected;
3. c) you object to the processing of your personal data and there are no compelling legitimate grounds for the processing.
4. d) your personal data has been unlawfully processed;
5. e) your personal data must be deleted in order to comply with a legal obligation incumbent on us as OPERATOR under Union or national law;

If you wish to have your personal data deleted, please contact us at gdpr@connectionsconsult.ro. Please note that following such a request your IDScanner user account will be permanently deleted and you will no longer be able to use the application.

Right to restriction processing – You have the right to obtain the restriction of processing in the situation where:

1. a) you agree to count the accuracy of the data for a period that allows us to verify the accuracy of the data;
2. b) the processing is unlawful and you agree to object to the erasure of the personal data and instead request the restriction of the use of such data;
3. c) the personal data are no longer needed and you request them for the establishment, exercise, or defense of legal claims;
4. d) you have objected to the processing, for the period of time for which it is verified whether our legitimate rights prevail over your legitimate rights and interests.

Right to object You have the right to object at any time, on grounds relating to your particular situation, to the processing under Article 6(1)(e) or (f) of personal data concerning you, including the creation of profiles based on the above provisions. If you wish to exercise this right, please send a request to gdpr@connectionsconsult.ro.

The right not to be subject to automated individual decision-making – You have the right not to be subject to a decision based solely on automated processing, including profiling or the use of your personal data for marketing purposes. You can send a request to this effect to gdpr@connectionsconsult.ro.

Right to address the competent authorities – You can send to the following e-mail address gdpr@connectionsconsult.ro, at any time, a request regarding any of your rights or a complaint/complaint about the way we collect and process your personal data. We assure you of our full support to remedy the situation.

You can also contact the National Supervisory Authority at any time at www.dataprotection.ro or directly to the competent courts.

The terms and conditions of use of the site specified above are governed by Romanian law. The exclusive jurisdiction to settle any disputes arising in association with the use of the site or any other claims derived from this legal relationship belongs to the competent courts of Bucharest, Romania.